Company Secretary (HVAC)

Job Description

Job Description

We are looking for a qualified and detail-oriented Company Secretary (CS) to manage the company’s statutory, regulatory, and governance responsibilities. The ideal candidate will ensure legal compliance, support board functions, maintain statutory records, and contribute to strong corporate governance practices.

Key Responsibilities

1. Corporate Governance & Compliance

• Ensure compliance with the Companies Act and all applicable statutory regulations.

• Stay updated on corporate laws and governance guidelines.

2. Board & Committee Support

• Organize, coordinate, and attend board/committee meetings.

• Prepare agendas, notices, board packs, and draft minutes.

• Support director appointments, resignations, and related filings.

3. Statutory Records & ROC Filing

• Maintain statutory registers, minute books, and company records.

• Handle all MCA/ROC filings, annual returns, and statutory submissions.

4. Shareholder Management

• Manage shareholder communication, queries, and statutory reporting.

• Maintain the share register and related documentation.

5. Legal Documentation & Contracts

• Draft, review, and manage contracts, agreements, and legal documents.

• Ensure all documentation aligns with legal and company requirements.

6. Policy Development

• Draft and update internal policies and SOPs based on legal and regulatory updates.

7. Reporting & Disclosure

• Prepare board reports, annual returns, corporate filings, and compliance reports.

• Ensure timely submission of statutory returns.

8. Advisory Role

• Advise management on legal matters, governance norms, and compliance risks.

9. Risk Management

• Identify potential risks and implement mitigation strategies.

• Track compliance deadlines and ensure adherence.

10. General Administration

• Manage documentation, record-keeping, and meeting schedules.

Requirements

• Qualified Company Secretary (CS) with membership/eligibility under ICSI.

• 1–3 years of relevant experience in corporate governance or compliance.

• Strong knowledge of the Companies Act, corporate governance, and regulatory frameworks.

• Excellent drafting, communication, and interpersonal skills.

• High attention to detail with strong organizational abilities.

• Proficiency in MS Office and compliance management tools.

• Integrity, confidentiality, and strong professional ethics.