Purchase Manager – Metal Industry

Key Responsibilities:

1. Vendor Management

• Identify, evaluate, and develop reliable vendors and suppliers.
• Obtain and compare quotations from suppliers.
• Negotiate prices, payment terms, delivery schedules, and other commercial terms.
• Maintain and regularly update the approved vendor list.
• Develop long-term relationships with key suppliers.

2. Procurement Operations

• Raise and release Purchase Orders (POs) based on material requirements and MRP.
• Ensure timely procurement of materials as per project and production schedules.
• Track purchase orders and follow up with vendors for order confirmations.
• Monitor dispatches and ensure timely delivery of materials.
• Coordinate with suppliers regarding shortages, delays, and other procurement issues.

3. Cost & Quality Control

• Negotiate with vendors to achieve competitive pricing and optimize procurement costs.
• Ensure materials are procured as per required specifications and quality standards.
• Coordinate with the QA/QC team for material quality-related concerns.
• Monitor market trends and identify opportunities for cost savings.
• Evaluate alternative suppliers and materials where required.

4. Internal Coordination & Communication

• Coordinate with Sales, Engineering, QA/QC, Production, and Project teams to understand material requirements.
• Liaise with the Accounts team regarding invoices, payments, and vendor-related queries.
• Coordinate with Logistics/Stores for smooth and timely material delivery.
• Resolve procurement-related issues with internal and external stakeholders.

5. Documentation & Compliance

• Maintain accurate records of Purchase Orders, quotations, invoices, delivery notes, vendor documents, and related procurement records.
• Ensure procurement activities comply with company policies and procedures.
• Maintain proper documentation for audits.
• Handle import/export documentation, wherever applicable.

6. Reporting & Analysis

• Prepare daily, weekly, and monthly procurement reports.
• Track pending orders, material status, deliveries, and vendor performance.
• Prepare cost comparison and procurement analysis reports.
• Assist in budget planning and audit requirements.
• Provide regular updates to the reporting manager regarding procurement status.

7. Other Responsibilities

• Participate in internal audit activities as required.
• Perform other procurement-related duties assigned by the reporting manager/HOD.

Educational Qualification:

• Bachelor’s Degree in Mechanical / Electrical / Industrial Engineering or a related field.
• MBA / Diploma in Materials Management will be preferred.

Experience:

• 2-5 years of experience in Purchase / Procurement.
• Experience in an Engineering or Manufacturing company is preferred.
• Experience in purchasing steel items, pipes, fittings, plates, round bars, and other industrial materials will be an advantage.