Front Office Executive

Job Summary:
We are looking for a professional, presentable, and well-organized Front Office Executive to manage front desk operations and provide administrative support to various departments. The ideal candidate should possess excellent communication skills, strong computer proficiency, and the ability to efficiently manage visitors, calls, documentation, emails, and routine office coordination.

Key Responsibilities:

• Manage the front desk and ensure a professional and welcoming environment for visitors, clients, vendors, and employees.
• Greet and assist visitors professionally and direct them to the appropriate department or concerned person.
• Handle incoming and outgoing telephone calls and ensure effective call routing and message coordination.
• Manage official emails, correspondence, and routine office communication.
• Maintain accurate visitor registers, records, documents, files, and other administrative records.
• Perform data entry and maintain office records using MS Excel.
• Prepare basic reports, statements, letters, and documents using MS Word and MS Excel.
• Handle printing, scanning, photocopying, filing, and other document-related activities.
• Coordinate meetings, appointments, schedules, and visitor arrangements.
• Provide administrative support to the HR, Admin, Accounts, and other departments as required.
• Manage incoming and outgoing courier, dispatch, and official documents.
• Monitor office stationery and supplies and coordinate timely replenishment.
• Ensure the reception and front office area remains clean, organized, and professional.
• Maintain professional and courteous communication with clients, vendors, employees, and other stakeholders.
• Handle multiple administrative activities efficiently while ensuring timely completion of assigned tasks.

Required Skills:

• Front Desk & Visitor Management
• Telephone & Email Handling
• MS Excel & MS Word
• Data Entry & Documentation
• Administrative Coordination
• Communication & Interpersonal Skills
• Time Management & Multitasking
• Professional Etiquette
• Record & File Management

Candidate Requirements

• Graduate in any discipline.
• 1–3 years of relevant experience in Front Office, Reception, Administration, Office Coordination, or a similar role.
• Excellent verbal and written communication skills.
• Good command of English and Hindi; knowledge of Marathi will be an added advantage.
• Strong computer proficiency is mandatory.
• Good working knowledge of MS Office, particularly MS Excel and MS Word.
• Basic understanding of Excel functions, formatting, sorting, filtering, and data management.
• Comfortable handling emails, internet applications, printing, scanning, photocopying, and routine computer-based activities.
• Excellent organizational, coordination, follow-up, and time-management skills.
• Presentable, polite, confident, and professional personality.
• Ability to multitask and manage multiple priorities effectively.
• Strong attention to detail and ability to maintain confidentiality of office information.