Legal Executive / Paralegal – Agreements & Compliance

Key Responsibilities:

Agreement Management

• Maintain and update trackers for vendor agreements, lease agreements, mall agreements, distributor agreements, service contracts, NDAs, employment-related agreements, and other commercial documents.
• Conduct a first-level review of agreements and identify key commercial and legal clauses, including tenure, lock-in period, termination, indemnity, liability, jurisdiction, renewal terms, payment conditions, and penalties.
• Prepare agreement summaries and coordinate approvals from management.
• Coordinate with internal teams and external legal advisors for drafting, reviewing, negotiating, and executing agreements.
• Ensure proper execution, stamping, signing, filing, and storage of all agreements.
• Monitor contract expiry dates, renewal timelines, and notice period obligations.

Compliance Management

• Maintain and update the company compliance calendar.
• Coordinate statutory and regulatory compliance requirements, including ROC, GST, Shop & Establishment, Labour Laws, Factory Licenses, Legal Metrology, Trademark, FSSAI, and other applicable regulations.
• Follow up with concerned departments to ensure the timely submission of documents and the completion of compliance activities.
• Maintain records of licenses, renewals, approvals, and regulatory filings.
• Escalate critical or pending compliance matters to management.

Legal Coordination

• Coordinate with external lawyers, consultants, company secretaries, auditors, and regulatory advisors.
• Assist in handling legal notices, disputes, vendor-related issues, and legal documentation requirements.
• Draft basic legal letters, authorization letters, board resolutions, power of attorney (POA) documents, and internal legal notes.
• Maintain confidentiality of all legal, commercial, and sensitive company information.

Documentation & Reporting

• Maintain structured digital and physical repositories of legal documents.
• Prepare MIS reports on agreement status, renewals, compliance tracking, and legal matters.
• Follow up with stakeholders for pending approvals, documents, and legal requirements.
• Ensure no agreement, renewal, filing, or compliance deadline is missed.

Required Skills:

• Agreement Management
• Contract Review & Documentation
• Compliance Management
• Legal Drafting
• Commercial Agreements
• Legal Research & Documentation
• Regulatory Compliance
• Contract Lifecycle Management
• Legal Coordination
• Risk Identification & Assessment
• Excel / Google Sheets
• MIS Reporting
• Strong Communication & Follow-up Skills
• Attention to Detail and Organizational Skills